Project Management Administrator

What will you do?

Role Purpose

The Project Management Administrator provides comprehensive project, financial, office, and governance administration support to Project Managers and project teams. The role ensures effective coordination, accurate reporting, adherence to PMO standards, and smooth execution of project activities across multiple workstreams within a fast-paced environment. 

Key Responsibilities

Financial Administration

•    Update and maintain project budgets, including monthly cost and projection reporting
•    Manage vendor payments, purchase orders, and invoice capturing
•    Resolve and follow up on budget-related queries
•    Coordinate PPO time capturing by ensuring all project resources complete monthly submissions before month-end close
•    Provide financial reporting support to the Project Manager
•    Support contract management financials, including signatory approval processes (for applicable projects) 

Project Administration & Support

•    Provide administrative support to Project Managers and large project teams
•    Maintain and update project information on PPO and SharePoint, including risks, issues, and dependencies
•    Communicate and follow up on action items, providing daily feedback through stand-ups, Kanban boards, or Planner updates
•    Produce accurate, high-quality meeting minutes and distribute within 48 hours
•    Interpret and update project plans using MS Project, PPO, JIRA, or Planner tools
•    Compile accurate weekly dashboards and monthly progress reports in line with PMO standards
•    Arrange meetings, venues, catering, and virtual collaboration logistics
•    Manage project diaries, meeting schedules, and project-related mailboxes
•    Maintain project registers (e.g. contact lists, birthdays, or other required records)
•    Actively contribute to positive team morale and collaboration within the project environment 

Office Administration

•    Log and track infrastructure and equipment issues with relevant helpdesks until resolution
•    Manage asset registers and equipment allocation for project resources
•    Process hardware and software orders via SRS / Helix systems (in line with 15 working day SLA)
•    Support onboarding of new project resources
•    Assist with coordination of team-building activities and project functions 

Governance & Compliance

•    Adhere to PMO methodologies, governance frameworks, and documentation standards
•    Ensure correct use of approved templates, processes, filing, and archiving standards as prescribed on MS Teams and PMO platforms 

What will make you successful in this role?

Minimum Requirements

Qualifications

•    Grade 12 (Matric)
•    Relevant accredited courses
•    A relevant diploma in Project Administration, Project Management, IT, or a related field will be an advantage

Experience

•    Minimum of 3 years’ job-related experience in a formal project administration role
•    Experience supporting IT / software development projects will be beneficial

Knowledge & Skills

•    Solid understanding of the project life cycle and formal project methodologies
•    Strong end-to-end administration and coordination skills
•    Advanced proficiency in project and productivity tools, including: 
o    Microsoft Excel, PowerPoint, and Word
o    MS Project
o    JIRA or similar agile/project tracking tools
•    Experience using AI-enabled productivity or project support tools (e.g. AI-assisted reporting, documentation, scheduling, or analysis tools) will be beneficial

Competencies

•    Resilience and ability to maintain performance under pressure
•    Strong customer focus and service orientation
•    Results-driven with high attention to detail
•    Clear, professional, and effective communication skills
•    Action-oriented with strong prioritisation and planning ability
•    Collaborative team player with a continuous improvement mindset
•    Agile and responsive to changing business and project demands 

Sanlam Values

•    Collaboration: Working together to achieve better outcomes
•    Care: Serving with empathy and consideration
•    Innovation: Striving for continuous improvement
•    Integrity: Doing the right thing, always

Personal Attributes

Build a successful career with us

We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and of achieving great things. We pride ourselves in helping  our employees to realise their worth. Through its five business clusters – Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as MiWay and the Group Office – the group provides many opportunities for growth and development.

Core Competencies

Turnaround time

Closing Date: 1 May 2026

The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers. 

Our commitment to transformation