Data Operations Specialist

Knowledge and Skills

Who are we

Sanlam Private Wealth crafts customised investment portfolios for high net worth private clients, charitable institutions, trusts and corporate entities.

With assets under management and administration of more than R240 billion, we offer a comprehensive and integrated suite of wealth management solutions. These include equity, retirement and offshore investment portfolios, fiduciary and tax services, an equity-backed finance offering, a global stockbroking service and derivatives trading.

At Sanlam Private Wealth, our clients are at the core of everything we do. For this reason, we employ people with passion – individuals who thrive in an entrepreneurial, high-energy environment.

Sanlam Private Wealth is part of the Sanlam Investment Group – the largest, most diversified investment firm in South Africa, with a growing footprint on the African continent and in India.

What will you do?

Data Analysis

• Collect, cleanse, validate, and transform data from multiple sources to support accurate and reliable reporting.
• Assess data accuracy, completeness, consistency, and integrity, and investigate anomalies where required.
• Perform exploratory data analysis to identify trends, patterns, exceptions, and actionable insights.
• Analyse data to support business decisions, strategic objectives, and operational improvements.
• Create, update, and maintain documentation for new and existing business processes.
• Design and map processes to enhance efficiency, consistency, and control.

Static Data Maintenance 

• Maintain and update client records to accurately reflect new information and changes in client circumstances.
• Extract, analyse, and report on client static data, including supporting periodic reviews of account information.
• Investigate and resolve queries relating to client and account static data.
• Maintain data accuracy and completeness across relevant systems and records.
• Collaborate with internal stakeholders to ensure timely resolution of data-related queries and issues.

Instrument Maintenance & Corporate Actions

• Create, maintain and validate offshore financial instruments and related security-master data across approved back-office systems.
• Maintain accurate identifiers, classifications, market details, pricing attributes and corporate-action information.
• Collect, cleanse and reprocess data from multiple sources to ensure complete and accurate instrument records.
• Monitor offshore instrument pricing and investigate, resolve and escalate pricing exceptions.
• Review and process corporate-action information, ensuring accurate capture and reflection across applicable systems.
• Apply knowledge of corporate actions, securities lifecycles and settlement processes to daily activities.

Reconciliation 

• Transaction reconciliations : Confirms that executed trades match between the trading desk, broker confirmations, and settlement systems.
• Position reconciliations : Matches the quantity of securities held in the portfolio against the custodian or broker records to verify share count
• Cash Reconciliations - Compares cash balances in the investment management system with the custodian bank statement to find missing fees, dividends, or trades.
• Conduct daily analysis of exchange rates loaded across all relevant applications.
• Perform daily investigations, reconciliations, and corrective actions relating to the pricing of offshore and locally listed securities.
• Coordinate with internal teams, vendors, and system-support providers to resolve discrepancies and exceptions.
• Monitor outstanding issues and escalate overdue, unresolved, or high-risk items.
• Perform daily Power Query reviews of asset-swap account transactions.
• Retrieve, analyse, and investigate interface files supporting rejected transactions.
• Monitor exceptions according to ageing, materiality, and operational risk.
• Maintain accurate exception logs, investigation records, and supporting evidence of resolution.
• Identify recurring issues and recommend preventative controls and process improvements.

Qualification and Experience

• Tertiary qualification in Business, Finance or Economics
• 3-5 years experience in the investments industry specifically in the asset management back office or investment administration environments

Knowledge and skills

• Extensive financial services experience required, especially of the END-END investment management lifecycle and processes
• Deep understanding of international financial markets and market data in terms of instruments, pricing and corporate actions
• Knowledge of KYC and AML legislation and regulations applicable to onboarding new clients.

Personal attributes

• Strong numerical orientation
• Highly organized and customer-focused
• Accurate and detail orientated
• Self-motivated, proactive, taking ownership of problems until they are resolved.
• Critical and analytical capability
• Ability to perform well under pressure and show maturity, confidence and resilience
• Listening, communication and interpersonal skills
• Learning agility and curiosity
• Assertive

Build a successful career with us

We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and of achieving great things. We pride ourselves in helping  our employees to realise their worth. Through its five business clusters – Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as MiWay and the Group Office – the group provides many opportunities for growth and development.

Core Competencies

Turnaround time

The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers. 

To be considered for the above opportunity please upload your detailed CV on or before 4 September 2026.

Please note that if you are not contacted within 2 weeks after the closing date your application has been unsuccessful.

Our commitment to transformation

• The Sanlam Group is committed to transformation and embracing diversity and our employment equity plan and targets will be considered as part of the recruitment process. This commitment is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce, representative of the demographics of our society as well as people with disabilities.