Paralegal

What will you do?

To provide a range of secretarial, legal and administration support services to the in-house team of legal advisors and professionals.

Key Responsibilities

Word Processing & Filing

• Type, check and file all legal documentation & correspondence, including complex and lengthy legal agreements. This may include transcription of dictated or recorded information.
• Apply standard templates and customise house templates as required.
• Redline complex agreements.
• Prepare execution versions of agreements. This includes differentiating between new documents and document versions.
• Type up organograms.
• Prepare PowerPoint presentations / displays.
• Check documentation to identify, query and if required rectify errors and/or inconsistencies with house rules and standard legal practice.
• Re-format and re-phrase typed documents where necessary.
• Scan relevant documentation.
• Save all relevant e-mail correspondence.
• File all documentation and relevant correspondence in date and time order with established naming conventions.
• Access and retrieve filed information requested.

Legal Administration

• Draft and review basic agreements and other routine documentation and correspondence e.g., general letters and/or e-mails in line with established precedents and practices.
• Check agreements for consistency in the application of legal terminology and check cross referencing, especially where changes have been made.
• Assist with the collation, preparation and filing of matter and client related documents.
• Check to ensure that all requisite documentation requirements are in order.
• Follow up with clients and other parties to ensure that outstanding documentation is received.
• Prepare transaction bibles.
• Close matters and archive files.
• Monitor fulfillment of CPs.

Invoicing & Collections

• Gather and provide requisite FICA information from clients and/or parties responsible for invoice payments.
• Check and assist Finance with account allocations if required.
• Process expenses as authorised.

General office support

• Answer, screen telephone calls and take messages.
• Schedule and confirm diary appointments as requested.
• Take minutes and notes of meetings when required.
• Arrange conference call facilities.
• Arrange catering requirements for meetings.
• Arrange logistics for conferences i.e., venue, travel, catering, accommodation, presentation and documentation requirements.
• Order and distribute stationery for the team.
• Manage and book all travel requirements for team members.

Teamwork

• Support others in business when necessary.

• Maintain a collaborative working relationship with other PAs and support areas in the company, e.g., IT, Finance, HR, and Marketing.

Qualification and Experience

Skills Required

• Secretarial and Administration support
• Manages various stakeholder queries and support.
• Ability to work in a challenging environment with a wide and varied workload.
• Sound knowledge of legal terminology.
• Requires advanced computer literacy skills (MS Office suite including but not limited to Excel and PowerPoint) to capture, save, retrieve, organise, scan and index documents and e-mail correspondence.
• Up to date knowledge of the company’s policies and practices.
• Advanced knowledge of the legal department’s house styles, templates, layouts and definitions including how to access and complete these templates in line with house rules.
• Advanced functional knowledge and application of the company’s document management system and Filing system
• Ability to prioritise and work well under pressure.
• Attentive to detail - methodical, organised, precise, accurate, neat and tidy with paperwork.
• Well-developed written and verbal communication skills.
• Basic working knowledge of FICA requirements.
• Must demonstrate a knowledge and respect for confidentiality and the ethical standards of the legal profession.
• Understand the critical difference between internal stakeholders and external parties i.e., legal advisors, clients and non- legal administration support functions.

Knowledge and Skills

Personal Attributes

Build a successful career with us

We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and of achieving great things. We pride ourselves in helping  our employees to realise their worth. Through its five business clusters – Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as MiWay and the Group Office – the group provides many opportunities for growth and development.

Core Competencies

Turnaround time

The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers. 

Our commitment to transformation